Executive Assistant

The Executive Assistant will provide administrative and organizational support to Management and the President, with a primary focus on documentation, records management, regulatory compliance, and timely submission of required reports. The role requires close coordination with various departments within the laboratory to ensure that necessary documents and information are properly maintained, monitored, and submitted in accordance with regulatory requirements.

Key Responsibilities:

• Provide administrative support to Management and the President, particularly in the preparation, organization, and filing of official documents and records.
• Maintain an organized and updated filing system for company, laboratory, regulatory, and administrative documents.
• Coordinate closely with different laboratory departments to monitor and support compliance with applicable regulatory requirements.
• Collect, document, organize, and maintain necessary information and records required for regulatory reporting and submissions.
• Prepare and consolidate data and supporting documents needed for monthly and periodic regulatory reports.
• Ensure that regulatory reports and required documentation are completed accurately and submitted within established deadlines.
• Assist the President and Management in preparing documents, reports, and supporting materials required for official submissions, meetings, and other administrative requirements.
• Monitor the status of required documents and submissions and follow up with concerned departments when necessary.
• Maintain confidentiality and proper handling of sensitive company, employee, laboratory, and regulatory information.
• Coordinate with relevant government and regulatory agencies, as assigned, regarding documentation and submission requirements.
• Identify missing or incomplete documentation and coordinate with the appropriate personnel to ensure timely completion.
• Provide general administrative assistance to Management as needed to support efficient organizational operations.

Overall Objective:
To provide reliable administrative and documentation support to Management while ensuring that regulatory records, reports, and submissions are accurate, complete, properly organized, and submitted on time.

Pay: Php16,000.00 - Php20,000.00 per month

Benefits:

• Promotion to permanent employee

Work Location: In person