Executive Assistant

Company: The Wright Center for Women's Health Industry Level: Experienced Job Family Location: Naperville, IL Compensation: $23.00-$40.00 About Us For more information:

website: thewrightobgyn.com

email: [email protected]

phone number: (630) 687-9595

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Overview 48_Management Created with Sketch.

Management

This role requires someone who can handle a wide range of responsibilities, including managing reservations, scheduling appointments, booking flights, coordinating travel arrangements, taking detailed notes, organizing events, and serving as an accountability partner.

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Administration

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to Dr. Wright and our Leadership team.

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Communication

The ideal candidate will possess exceptional communication skills, excellent time management abilities, and extreme attention to detail.

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Reporting

The Executive Assistant will also be required to attend meetings, filter information, and report back to the Leadership team, ensuring efficient workflow and task completion.

Responsibilities 48_Talent Acquisition Created with Sketch.

Talent Acquisition

Assisting with interview days, such as scheduling candidates with the correct team members and printing out interview agendas.

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Prepare

Preparing and organizing snacks and lunches during Procedure days.

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Management

Manage and organize the calendars, including scheduling appointments, meetings, and conference calls.

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Teamwork

Collaborate with other team members to streamline processes and improve overall efficiency.

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Quality Assurance

Act as an accountability partner, working closely with the Doctor to ensure tasks and projects are completed in a timely manner.

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Administration

Provide general administrative support, such as managing correspondence, handling phone calls, and organizing emails.

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Organization

Prioritize and manage multiple tasks simultaneously, ensuring deadlines are met and priorities are addressed effectively.

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Assist

Assist in the organization and coordination of events, such as conferences, seminars, and team-building activities.

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Travel

Coordinate travel arrangements, including booking flights, hotels, and transportation.

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Maintenance

Maintain confidential and sensitive information, always exercising discretion.

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Reporting

Attend meetings and provide detailed reports on areas that require assistance or improvement.

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Research

Conduct research and prepare presentations, reports, and documents for the Doctor's review.

Requirements 48_Knowledge Created with Sketch.

Skills Strong problem-solving skills and the ability to think proactively.

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Performance

Proficient in using productivity software, such as Microsoft Office Suite and calendar management tools.

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Organization

Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.

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Adapt

Ability to adapt quickly to changing priorities and work well under pressure.

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Experience Proven experience as an Executive Assistant or in a similar role.

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Communication

Excellent verbal and written communication skills, with a keen eye for detail.

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Professional

High level of professionalism and discretion when handling sensitive information.

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Knowledge

Familiarity with front-of-house operations is a plus.

For More Information website: thewrightobgyn.com

email: [email protected]

phone number: (630) 687-9595

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