Executive Assistant

Executive Assistant provides high-level, confidential, proactive administrative and strategic support to the SVP to ensure seamless execution of leadership priorities, effective stakeholder communication, and efficient time and decision management.

Qualification:

• Graduate / Postgraduate (preferably Business Administration or related field)
• Graduation (from reputed Business schools preferred)

Communication Skill:

• Strong written (documentation) and oral communication skills

Working Hours:

• 40 hours per week as Full-time employee
• Shift time: 10:00 AM IST - 7:00 PM IST
• Weekends Off

Telecommuter/Internet requirements, if applicable:

• High Speed internet connection at home, must be broadband
• Must understand and adhere with telecommuter policy.

Responsibilities for External Candidates

1. Calendar & Scheduling

• Manage SVPs calendar and align it with priorities
• Schedule meetings with internal teams, clients, and leadership
• Identify and resolve scheduling conflicts proactively

2. Communication Management

• Act as the main contact point for the SVP
• Draft and manage emails, presentations, and communication
• Prioritize incoming messages and highlight critical items

3. Meetings & Follow-ups

• Prepare agendas and meeting materials
• Record MOM with clear action items and owners
• Track and ensure timely closure of actions

4. Reporting & Documentation

• Prepare MIS reports, dashboards, and presentations
• Maintain organized and confidential records
• Support data analysis for leadership reviews

5. Travel & Expenses

• Handle travel bookings and itineraries
• Ensure policy compliance
• Track and process reimbursements

6. Business & Leadership Support

• Assist in planning, reviews, and strategic initiatives
• Provide quick data insights for decision-making
• Support client meetings, audits, and presentations

7. Administrative & Operational Support

• Manage daily admin tasks for the SVP
• Coordinate with departments for smooth execution
• Handle escalations and ensure resolution

8. Confidentiality

• Handle sensitive information securely
• Maintain professionalism and integrity

9. Events & Meetings

• Organize leadership meetings, town halls, and events
• Manage logistics and coordination end-to-end

10. Tracking & Accountability

• Track deliverables and action items
• Ensure ownership across teams
• Maintain trackers for visibility

Qualifications for External Candidates

Experience:

• Strong Written and Oral communication skill
• 58 years of experience in executive assistant / leadership support roles
• Experience supporting senior leadership (AVP/VP/SVP level preferred)
• MBA (preferred)

Skills and abilities:

• Stakeholder management and interpersonal skills
• High attention to detail and accuracy
• Advanced MS Office (Excel, PowerPoint, Outlook)
• Time management and multitasking ability
• Strong follow-up and accountability mindset