Executive Assistant

**EA/Executive Assistant

What's in it for you?**

• Health/wellness checks
• Travel benefits, financial advisory
• Retail discounts
• Exposure to a global business
• One day work from home per week/hybrid

WOW Recruitment are seeking an Executive Assistant to support our client, who will be supporting two VP's focused on the areas of commerical and Human Resources.  This dual-reporting EA role is central to keeping executive operations running seamlessly. You will drive high-level administrative efficiency, manage complex calendars, coordinate major national/global events and act as a key liaison for internal and external stakeholders.

Key Responsibilities

• Executive Support & Diary Management: Proactively manage complex calendars, meeting logistics, agendas, pre-readings, action logs and room setups for both VPs.
• Travel Logistics: Coordinate domestic and international travel itineraries, accommodation, transfers and visa documentation across the Commercial and HR divisions.
• Event & Conference Planning: End-to-end management of major events, including Town Halls, Commercial Country Reviews, Annual Planning Meetings, Award Nights, and regional leadership visits (managing venue, budgets, welcome packs, and schedules).
• Financial & Administrative Workflow: Process AMEX and out-of-pocket expenses via Concur, manage vendor onboarding, process team invoices and handle procurement orders.
• Communications & Presentation Support: Assist in drafting, proofing, and formatting internal team announcements, presentations (PowerPoint/Visme) and town hall decks in line with corporate branding.
• Governance & Team Coordination: Support team onboarding, maintain organizational charts, distribute compliance updates and uphold strict confidentiality across sensitive commercial and people matters.

What We Are Looking For

• Minimum 3+ years in an Executive Assistant role
• Advanced proficiency in Microsoft 365 (PowerPoint, Excel, Teams, SharePoint) and confidence operating audio/visual meeting room technology.
• Superior priority management and forward-thinking execution across competing deadlines.
• Exceptional written and verbal communication skills paired with high integrity handling confidential data.
• Tertiary qualification in Business Administration or a related discipline is highly regarded.

What's on Offer

• Competitive remuneration: $95k Base + 7.5% Target Bonus + Super
• Exposure to senior global leadership and clear career progression pathways
• Extensive employee perks (health & skin checks, travel discounts, financial advisory)
• Vibrant, supportive team culture within an industry-leading global brand

How to Apply
If you meet the required EA experience and this sounds like the role for you please APPLY NOW or contact Caitlin - [email protected] // [02 8320 0683](tel:02 8320 0683)