Executive Assistant

Executive Assistant to MD

Company: TRU Realty Pvt Ltd
Industry: Real Estate
Employment Type: Full-Time
Work Mode: In-office
Location: Dadar West, Mumbai
Experience: 2-6 years

Company Overview:

TRU Realty Pvt Ltd is an emerging, new-age real estate developer recognized among the Forbes India Select 200 Companies and certified as a Great Place to Work. Operating primarily across Pune and Mumbai, we focus on making the home-buying journey transparent, reliable, and data-driven.

Role Overview:

We are seeking a proactive, highly organized, and detail-oriented Executive Assistant to the Managing Director. In this role, you will act as a strategic partner and trusted liaison, providing comprehensive executive, secretarial, and administrative support. The ideal candidate will possess excellent communication skills, high confidentiality, and the agility to navigate a dynamic, fast-paced real estate corporate environment.

Key Responsibilities:

1. Executive & Administrative Support:

• Seamlessly manage complex, high-priority calendars, meeting schedules, and daily agendas for the MD.
• Coordinate end-to-end domestic and international travel arrangements, including flights, accommodation, visas, and detailed itineraries.
• Screen, prioritize, and manage incoming communications, emails, and phone inquiries on behalf of the MD.
• Prepare, organize, and maintain confidential business files, records, and executive correspondence.

2. Meeting Management & Secretarial Activities:

• Coordinate board meetings, leadership syncs, and stakeholder discussions.
• Draft and distribute agendas, compile presentation decks, and gather briefing materials in advance.
• Attend executive meetings to record accurate Minutes of the Meeting (MoMs) and actively track follow-up action items to closure.

3. Business Coordination & Stakeholder Engagement:

• Act as the primary gatekeeper and bridge between the MD, internal department heads (Sales, Marketing, Legal, Finance, Site Operations), and external high-profile stakeholders/investors.
• Assist in drafting executive memos, reports, business presentations, and market research briefs.
• Follow-up on cross-departmental deliverables to ensure timely execution of the MDs directives.

Required Skills & Qualifications:

• Education: Bachelors degree in any discipline; an MBA, Post Graduate Diploma in Management, or Secretarial Certification is strongly preferred.
• Experience: 26 years of relevant experience supporting C-Suite executives (MD/CEO/Director), ideally within the Real Estate, Infrastructure, Consulting, or Financial Services sectors.
• Communication: Exceptional verbal and written English communication and email etiquette.
• Technical Skills: Advanced proficiency in Microsoft Office Suite (PowerPoint, Excel, Word, Outlook) and Google Workspace.

Core Competencies:

• High discretion and integrity when handling confidential corporate information.
• Strong multitasking, prioritization, and time-management abilities.
• Proactive problem-solving with a calm, professional demeanour under pressure.