Executive Assistant

Role & responsibilities

The Promoter Office Executive will act as a central coordination point for the promoter group of the

company. The role is responsible for planning, organizing, and documenting monthly promoter meetings

and ensuring effective communication, followups, and preparedness amongst promoters. The ideal

candidate shall be responsible for managing schedules, coordinating high level communications, overseeing

business engagements, and ensuring seamless execution of administrative functions. The candidate will play

a critical role in supporting the Promoters strategic initiatives and daily operations.

The position requires a high level of discretion, strong communication skills, attention to detail, and the

ability to work in an informal yet professional familybusiness environment.

Responsibilities:

Accountabilities  Key Performance Indicators

Promoter Meeting Coordination: Plan and coordinate monthly

promoter meetings, including scheduling, venue/virtual setup, and

confirmations. Ensure availability of all promoters

and timely communication of meeting

Scheduling accuracy, timeliness,

ability to prioritise effectively

Agenda Planning & Circulation: Draft structured meeting agendas in

consultation with promoters. Identify key discussion points,

decisions required, and time allocations. Circulate agendas in advance.

Timely agenda circulation,

agenda completeness

Strategic Support and Execution -: Assist in processes optimisation,

industry research, and provide analytical support for decision making

wherever required

Process optimisation, efficiency

improvement and effective

decision making

Communication Management -: Serve as the primary liaison between

the promoter and stakeholders, including internal teams and external

partners. Draft minutes, reports, presentations, and correspondence

Response time, clarity of

communication, stakeholder

satisfaction

Action Item Tracking & Followups: Maintain a tracker of action

points arising from promoter meetings. Follow up with respective

promoters or teams for progress and closure.

Action item closure rate

Confidentiality & Compliance -: Handle sensitive business matters

with absolute discretion, ensuring confidentiality and compliance with

company’s policies

Compliance

adherence, security and

confidentiality management

Promoter Communication & Liaison: Act as a neutral coordination

interface among promoters for meetingrelated communication,

reminders, and clarifications.

Communication effectiveness,

promoter feedback