Executive Assistant

About Courser

Courser accelerates the growth of IT service provider companies. We forge dynamic partnerships, leveraging our values of Teamwork, Service, Growth-Mindedness, Trust, and Innovation to deliver impactful solutions and phenomenal customer experiences. If you thrive in a fast-paced IT environment, join our rapidly expanding team and contribute to our ongoing success.

Executive Assistant

We are seeking a detail-oriented Executive Assistant to support our Senior Leadership team. The ideal candidate will be proactive, highly organized, and able to manage multiple priorities. The Executive Assistant will handle a range of administrative duties, manage daily schedules, coordinate travel, prepare documents, and serve as a key point of contact for internal and external stakeholders.

Key Responsibilities:

• Calendar Management: Organize and manage the executive’s schedule, including meetings, appointments, and travel arrangements, ensuring effective time management.

• Communication: Serve as a liaison between the executive and internal/external stakeholders. Screen calls, emails, and requests, responding on behalf of the executive when appropriate.

• Meeting Coordination: Arrange and prepare for meetings, including setting up conference rooms, preparing agendas, compiling materials, and recording minutes as needed.

• Travel Arrangements: Plan and coordinate domestic and international travel, including booking flights, accommodations, and ground transportation.

• Document Preparation: Prepare, edit, and format documents, reports, presentations, and correspondence with accuracy and attention to detail.

• Project Assistance: Assist with special projects and research tasks, ensuring timely completion and keeping the executive informed of project status.

• File and Record Management: Organize and maintain files, records, and other important documentation, both physical and digital.

• Expense Tracking: Manage and submit expense reports and track reimbursements according to company policies.

• Confidentiality: Handle sensitive and confidential information with the utmost discretion and professionalism.

• Process Improvement: Identify and implement ways to improve administrative processes for greater efficiency.

Key Qualifications:

• Bachelor’s degree in Business Administration, Communications, or a related field (preferred).

• 3+ years of experience as an Executive Assistant, Administrative Assistant, or similar role supporting senior executives.

• Proficiency with office productivity tools, including Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and calendar management software.

• Excellent written and verbal communication skills, with strong attention to detail.

• Highly organized and able to multitask effectively in a fast-paced environment.

• Discretion and confidentiality in handling sensitive information.

• Strong time management and problem-solving skills, with the ability to anticipate needs and stay ahead of tasks.

Preferred Experience:

• Experience with project management tools and software (e.g., Asana, Trello).

• Familiarity with virtual meeting platforms (e.g., Zoom, Microsoft Teams).

• Experience coordinating events or large-scale meetings.

Why you’ll love working here

At Courser, we prioritize the personal and professional development of our employees. We offer best-in-class training, mentorship, and clear self-promotion paths to help you grow. We foster a culture of innovation and encourage challenging the status quo. With teams located across the country, we leverage a wealth of knowledge and a collaborative spirit, eager to share and grow together.

Benefit Highlights

• Competitive benefits package, including medical, dental, vision, and life insurance

• 401k match

• Unlimited vacation time*

• Paid sick time

• 10 Holidays including your Birthday and a Floating Holiday!

• Healthy Lifestyle reimbursement

• Amazon Prime reimbursement

• 40 Hours for Volunteer Time

• Paid parental leave

• Reimbursement for ongoing education and certifications

• Learning and development programs

• Unlimited vacation time after completing one full year of employment. For the first year of employment, full-time

team members are provided 10 vacation days.

Courser is an Equal Opportunity Employer. We support diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, sexual orientation, gender, gender identity, genetic information, national origin, citizenship status, marital status, age, physical or mental disability, caregiver status, veteran status, uniformed service member status or any other category protected by applicable federal, state, or local laws.