Executive Assistant

About the role

The Executive and Marketing Coordinator provides high-quality administrative, operational, and marketing support to the CEO and Board Chair of Patients Australia. The role is responsible for ensuring smooth day-to-day coordination of executive priorities, supporting financial administration processes, and delivering consistent, professional communications across digital channels. This is a trusted role requiring strong attention to detail, discretion, initiative, and the ability to manage multiple priorities in a fast-paced environment.

Key responsibilities

• Provide day-to-day administrative support to the CEO and Board Chair
• Manage calendars, scheduling, and meeting coordination across time zones
• Prepare agendas, briefing materials, and meeting packs
• Take accurate meeting minutes and track actions to completion
• Coordinate Board communications and support governance processes as required
• Assist with drafting correspondence, emails, and stakeholder communications
• Prepare and issue invoices in line with organisational processes
• Track payments, follow up on outstanding invoices, and maintain accurate records
• Support payroll-related administration, including timesheet coordination and documentation
• Develop and schedule social media content aligned to organisational priorities

About you

• Demonstrated experience in administrative or executive support roles
• Experience supporting senior executives or leadership teams preferred
• Strong organisational and time management skills with the ability to prioritise effectively
• High level of attention to detail and accuracy
• Experience with invoicing, basic financial administration, or bookkeeping processes
• Proficiency in digital tools such as Microsoft Office, Google Workspace, and project management platforms
• Experience using design tools such as Canva or similar
• Strong written communication skills with the ability to write for different audiences
• Experience managing social media platforms and email marketing tools
• Ability to work independently, show initiative, and manage competing priorities

About us

Beepo is a Probe Group company, a full-service Australian-owned outsourcing company with 12,600 people and over 15,000 deployed workstations across 6 countries. The largest and most diverse Australian-owned customer experience outsourcing provider. Our Beepo office is located in Clark, Pampanga. We provide exceptional workforce support to clients all over the world. Our primary focus is to help businesses grow sustainably with the help of fantastic Philippine talent.