Executive Assistant

We are seeking a highly organized and proactive Executive Assistant to the Director to provide high-level administrative and coordination support in a dynamic university environment. The ideal candidate will be responsible for managing schedules, communication, documentation, and ensuring smooth day-to-day functioning of the Directors office.

Key Responsibilities

• Manage Director’s calendar, appointments, and meetings
• Coordinate internal and external communications on behalf of the Director
• Prepare reports, presentations, and official correspondence
• Organize meetings, agendas, and record minutes (MoM)
• Handle confidential information with discretion
• Liaise with departments, faculty, and external stakeholders
• Track tasks, follow-ups, and deadlines
• Assist in event coordination, academic meetings, and official visits

Required Skills

• Excellent communication (written & verbal)
• Strong organizational and multitasking abilities
• Proficiency in MS Office (Word, Excel, PowerPoint)
• Professional email drafting and documentation skills
• Time management and attention to detail
• Ability to handle confidential information