Executive Assistant

Greetings from Hind Rectifiers Limited (Formerly knowns as Hind Rectifiers Limited)! https://hirect.com/

Kindly find the Job Description for your reference

Job Location: Lower Parel

Role Objective:

The Executive Assistant to the CEO will provide high-level administrative and coordination support to the CEO, ensuring smooth day-to-day operations, effective communication, and efficient management of schedules, meetings, and business priorities. The role requires strong organizational skills, professionalism,confidentiality, and the ability to coordinate with internal and external stakeholders.

Job Responsibilites :

• Manage and maintain the CEO’s calendar, appointments, meetings, and travel schedules.
• Coordinate internal and external meetings, prepare agendas, and ensure timely follow-ups on action items.
• Handle correspondence, emails, calls, and other communications on behalf of the CEO.
• Prepare presentations, reports, Mom (Minutes of Meeting), and business documents as required.
• Liaise with departments, clients, vendors, and external stakeholders for coordination and communication.
• Organize business travel arrangements including flights, accommodation, transport, and itineraries.
• Maintain confidential records, documents, and sensitive information with discretion.
• Track important tasks, deadlines, and commitments to ensure timely completion.
• Support in organizing leadership meetings, town halls, events, and management reviews.
• Assist in preparing data, MIS reports, dashboards, and management summaries.
• Coordinate approvals, documentation, and administrative processes related to the CEO’s office.
• Ensure smooth office operations and provide general administrative support whenever required.
• Handle priority issues proactively and escalate concerns when necessary.
• Build effective working relationships across teams and maintain professional communication.