Executive Assistant

We are looking for an Executive Assistant & Family Office Manager who will provide full support to a Senior Executive—balancing business responsibilities with personal and family needs. This role calls for strong organization, discretion, and flexibility to manage both office tasks and household matters.

YOUR OVERALL MISSION & DAY-TO-DAY

Executive Support

• Serve as the main contact for internal and external communications
• Manage the executive’s calendar, meetings, and travel arrangements
• Prepare reports, presentations, and correspondence
• Coordinate logistics for professional and personal events
• Prioritize and respond to calls, messages, and requests

Office Management

• Oversee office supplies, expenses, and equipment needs
• Coordinate with admin staff for smooth operations
• Process invoices and manage financial records

Family Management

• Supervise household staff (hiring, training, scheduling)
• Plan and manage family events, vacations, and activities
• Handle school communications and children’s schedules
• Oversee budgets, payments, and household property upkeep
• Arrange family travel (flights, hotels, itineraries)

Personal Assistance

• Run errands such as shopping and meal planning
• Manage personal appointments and projects
• Coordinate with external service providers (contractors, doctors, advisors)
• Maintain confidentiality and professionalism at all times

YOUR TALENT

• Bachelor’s degree or equivalent experience in executive/family support
• 5+ years as an Executive Assistant, ideally with personal/family office exposure
• Excellent organizational and multitasking skills
• Proven ability to handle sensitive matters with discretion
• Strong communication skills, written and verbal
• Proficient in Microsoft Office, Google Workspace, and project tools
• Able to work independently, problem-solve, and make sound decisions
• Flexible schedule with occasional travel and after-hours availability

WHY SUNNIES?

At Sunnies, we believe the best things in life should be accessible to everyone. Since 2013, we’ve grown from a one-stop shop for sunglasses into a lifestyle brand creating beauty in everyday things—through eyewear, skincare, cosmetics, and more. With 100+ locations across Asia, our mission has always been simple: design products that look good, feel good, and spark joy.

Ready to take on a role where no two days are the same? Apply now and be part of a team that thrives on creativity, collaboration, and care.

Not for you? Check out our other vacancies! #LifeatSunnies