Executive Assistant

Your Mission:

• Provide Administrative Support

Ensure smooth and accurate administrative support for the Sales, R&D, and Management teams, including CRM updates, quotations, purchase requisitions, and reimbursements.

• Coordinate Cross-Functional Activities

Coordinate with Sales, R&D, QA, QC, Finance, and other departments to ensure requests, projects, and daily activities are properly followed up and completed.

• Manage Logistics & Business Arrangements

Coordinate sample shipments, business trips, accommodations, and arrangements for visitors, clients, and internal stakeholders.

• Support Management Activities

Organize management meetings, prepare meeting materials and memos, and ensure management decisions are properly documented and followed up.

• Ensure Effective Communication

Serve as a key contact person for the HFMI Call Center and support clear, timely, and professional communication with internal and external stakeholders.

Reqquirements:

• Minimum 5 years of experience in a similar administrative, executive assistant, or secretarial role, preferably in a sales or business environment.
• Proficient in English, both written and spoken.
• Excellent organizational and time management skills, with the ability to prioritize tasks and work effectively under pressure.
• Strong communication and interpersonal skills, with the ability to interact professionally with various stakeholders.
• Proficient in Microsoft Office Suite, particularly Word, Excel, and PowerPoint.
• Strong attention to detail, with the ability to work accurately and efficiently.
• Proactive, adaptable, and willing to take on a variety of tasks and responsibilities.
• Proficiency in Mandarin, both written and spoken, is an advantage