Executive Assistant

Role & responsibilities

We are seeking a proactive and highly organized Executive Assistant to provide comprehensive administrative and executive support to senior management. The ideal candidate should possess excellent communication, time management, and coordination skills while maintaining confidentiality and professionalism.
Key Responsibilities

• Manage the executive's calendar, meetings, appointments, and travel arrangements.
• Coordinate internal and external meetings, prepare agendas, and record minutes of meetings (MoM).
• Handle emails, phone calls, and correspondence on behalf of the executive.
• Prepare reports, presentations, MIS, and other business documents.
• Coordinate with internal departments to ensure timely execution of assigned tasks.
• Maintain confidential files, records, and important documents.
• Follow up with teams on pending tasks and provide regular status updates.
• Organize business events, client meetings, and conferences.
• Manage office administration related to the executive office.
• Perform other administrative duties as assigned by management.

Required Skills

• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Good presentation and documentation skills.
• Ability to maintain confidentiality and professionalism.
• Strong problem-solving and decision-making skills.
• Time management and follow-up skills.

Qualifications

• 26+ years of experience as an Executive Assistant, Personal Assistant, or similar role.

Preferred Qualifications

• Experience in the Construction, Infrastructure, or Real Estate industry will be an added advantage.
• Knowledge of travel management, meeting coordination, and office administration.

Preferred candidate profile