Executive Assistant

About the role

Serve as the Director's primary operational liaison on the ground, keeping daily sales and rental operations on track, following up on action items, and ensuring team alignment. Act as a confident primary touchpoint for property owners and key clients, addressing inquiries, managing expectations, and maintaining strong professional relationships to support the Director.

Key responsibilities

• Monitor daily and weekly KPIs—including lead volume, conversion rates, rental renewals, and closing timelines—and consolidate accurate reports for the Director.
• Audit sales and rental workflows against company SOPs, contract guidelines, and legal standards to ensure total compliance and seamless lead-to-close handoffs.
• Conduct regular team huddles and one-on-one syncs on the Director's behalf to review target progress, set assignment rules, and resolve operational bottlenecks.
• Collaborate closely with listing, marketing, and legal teams to streamline lead distribution, property onboarding, and customer service journeys.
• Gather market trends, client feedback, and competitor insights to assist the Director in adjusting sales, rental, and positioning strategies remotely.
• Partner with HR to track performance review schedules, coordinate sales/rental recruitment pipelines, and facilitate onboarding for new team members.

About you

• Proven experience in real estate sales, rental operations, or executive coordination (minimum 2 years).
• Exceptional confidence and professional presence when negotiating and communicating with property owners and high-value clients.
• Fluent in written and spoken English for seamless remote reporting and client interaction.
• Strong organizational and analytical abilities, with experience tracking pipeline metrics and enforcing SOPs.
• Assertive, proactive, and capable of holding team members accountable while working independently.
• Solid knowledge of property sales funnels, rental workflows, and basic CRM systems.

Benefits

• Competitive salary package.
• Career growth opportunities within a fast-paced property development and management firm.
• A high-visibility role with direct exposure to executive leadership.
• A collaborative work environment handling diverse, high-value real estate projects.