Executive Assistant

About the role

This role provides day-to-day administrative, coordination, and organizational support to the company's executive. The successful candidate will work closely with the executive and gain exposure to different areas of the business.

Key responsibilities

• Manage and organize the executive's calendar, meetings, appointments, and schedules.
• Coordinate meetings with internal teams, clients, partners, and other external parties.
• Prepare meeting agendas, materials, presentations, reports, and other documents as needed.
• Take meeting notes and minutes and monitor agreed action items and follow-ups.
• Manage and organize emails, correspondence, files, and other business documents.
• Assist in drafting routine emails, letters, presentations, and other communications.
• Coordinate travel arrangements, reservations, itineraries, and related requirements when needed.
• Monitor important deadlines, commitments, and deliverables and provide timely reminders and follow-ups.
• Coordinate with different departments and affiliated companies on behalf of the executive.
• Assist in gathering information, conducting basic research, and preparing summaries needed for meetings or decision-making.

About you

• Bachelor's degree in Business Administration, Office Administration, Management, Communication, Finance, or any related field.
• Fresh graduates are welcome to apply. Candidates with 1–2 years of administrative, executive support, coordination, or similar experience are also encouraged.
• Strong organizational and time-management skills.
• Excellent attention to detail and ability to follow through on assigned tasks.
• Good written and verbal communication skills.
• Proficient in Microsoft Office applications, particularly Word, Excel, PowerPoint, Outlook, and Teams.
• Comfortable communicating and coordinating with employees, managers, clients, and external parties.
• Resourceful and able to work independently with appropriate guidance.
• Able to manage multiple tasks and changing priorities.
• Demonstrates professionalism, good judgment, and discretion when handling confidential information.