Executive Assistant

About the role

This is an administrative and operations support role within a fund and asset management business. You will organize documents, manage back office workflows, liaise with clients and partner institutions, handle internal administrative coordination, process operational tasks, and provide support to management across daily office logistics and scheduling.

Key responsibilities

• Organize documents, archive contracts, proofread materials, compile consolidated reports, format business documents and handle correspondence emails
• Support back office workflows for fund, insurance and asset management businesses: data collection, KYC document sorting, preparation of filing materials and ledger updates
• Liaise with clients, partner institutions and banking channels, track business progress, handle enquiries, relay updates and coordinate daily operational matters
• Conduct internal administrative work, take meeting minutes, follow up on workflows, and oversee general internal office coordination
• Process cheque deposits, arrange document mailing and other ad hoc operational tasks
• Manage daily office logistics, supplies and venue arrangements
• Provide light duty support for management including daily schedule coordination, meeting arrangement, travel booking and business reception
• Complete ad hoc support tasks assigned by supervisors, and flexibly align with business timelines

About you

• Tertiary education or above
• 1-5 years of working experience in finance, insurance, asset management, law firms or PA/administration roles at listed companies is preferred
• Proficient in MS Office (Word, Excel and PowerPoint) for document processing
• Accurate and efficient typing (Chinese and English) with neat output, detail oriented and rigorous working style
• Intermediate business English reading and writing competency to process routine English emails and documentation
• Highly detail-oriented and rigorous, no aversion to data/number-based work
• Strong execution skills, logical thinking, high level of confidentiality and remain resilient under pressure when handling ad-hoc tasks
• Proactive work attitude with sound task prioritisation skills; capable of independent follow up to close out assigned tasks
• Outstanding fresh graduates with strong learning agility, prudence and attentiveness are also acceptable
• Proficient in daily business communication via mainstream channels including WeChat, WhatsApp and email

Benefits

• Exposure to a professional fund and asset management environment with senior level business and high net worth client engagements for accelerated industry exposure
• Straightforward team culture free of complicated office politics; supervisors provide hands on mentoring
• Opportunity to build comprehensive hands on experience across funds, insurance, trusts and cross border asset management to enhance professional value

Package

• Salary: HK$18,000‑20,000 per month
• Benefits: Medical insurance, 13‑month salary, 10 days’ annual leave