Executive Assistant

POSITION OBJECTIVE

• Assist Site or Area Director in daily activities to successfully manage business activities and achieve company goals.

Role & Responsabilities

• Manage the Director’s agenda
• Coordinate travel requests for Director (flights, hotel reservations, car rental, HRG profile)
• Create Director’s expense reports, as well as area expense reports if needed (invoice requests, via Concur/Axos)
• Monitor travel expenses compliance to corporate guidelines
• Coordinate, translate documents
• Create and send memos from Director
• Keep meeting minutes when required
• Organize and maintain confidential documents
• Manage confidential information with extreme care and trust
• Support in visit requirements, including agenda, hotel and transportation arrangements, security equipment, coffee break, dinner reservations.
• Attend phone calls, organize phone conferences, virtual meetings
• Coordinate shipping requirements (FEDEX, DHL etc.)
• Create reports according to area demands
• Active participation on activities related with Health and Safety
• Coordinate and plan events requested by Director (workshops, offsites, meetings, and annual events)
• Any other task or responsibility assigned by Director.
• Coordinate as needed with other Assistants for compliance, coordination, and support functions
• Create and follow up on purchase requisitions, as well as purchase of office requirements when needed
• Creation of Service desk tickets for IT and Maintenance requests
• If needed, handling personal issues from Director to allow optimization of efforts in the plant
• Follow BRP values and behaviors
• Ensure a safe working environment and take full accountability for all safety related topics.
• Enforce Quality BRP policy

Technical Skills

• Advanced English
• Visit and travel request coordination
• Microsoft office
• Purchasing orders elaboration
• Agenda administration

Qualifications

• Bachelor Degree: Any
• Professional Experience:
• At least 5 years experience in assisting positions at manufacturing companies.

ACKNOWLEDGING THE POWER OF DIVERSITY BRP is dedicated to nurturing a culture that invites, connects, and propels the ambitions of people of all backgrounds, profiles, beliefs, and experiences. Ultimately, the diversity and uniqueness of our people fuel our ingenuity and set the course for the path ahead! For this reason, we value diversity and we strive to always push each other forward to build an inclusive workplace where every employee feels like they belong, where they can grow and find meaning. WELCOME TO BRP We’re a world leader in recreational vehicles and boats, creating innovative ways to move on snow, water, asphalt, dirt, and even in the air. Headquartered in the Canadian town of Valcourt, Quebec, our company is rooted in a spirit of ingenuity and intense customer focus. Today, we operate manufacturing facilities in Canada, the United States, Mexico, Finland, Australia, and Austria, with a workforce made up of close to 16,000 spirited people, all driven by the deeply held belief that at work, as with life itself, it’s not about the destination; It’s about the journey. www.brp.com Follow Us On LinkedIn @BRP Twitter@BRPnews YouTube @CommunicationsBRP