Executive Assistant

Role & responsibilities

Executive Office & Agenda Management

• Ensure that the Office of the C-level executives and the executive office is adequately maintained and well-organized.
• Maintain and manage the agenda of the C-level executives, including planning and scheduling appointments, meetings, and conferences.
• Prioritize and coordinate meeting requests, resolve scheduling conflicts, and optimize time utilization for senior leadership.

Correspondence & Communication

• Handle and prioritize all correspondence including couriers, phone calls, and emails (drafting/responding where needed).
• Manage confidential documents and correspondence with utmost integrity and discretion.

Travel & Expense Management

• Coordinate C-level executives travel and travel-related bookings (flights, hotels, transport, itineraries).
• Process C-level executives claims/reimbursements in coordination with Finance, ensuring compliance with policies and timelines.

Records, Attendance & Office Supplies

• Maintain accurate records and files (both physical and electronic) for the Executive Office.
• Maintain C-level executives leave and attendance records.
• Monitor office supplies of the Executive Office and ensure they are adequately stocked at all times.

General Administrative Support

• Provide ad-hoc administrative support to the C-level executives as required, including preparation of presentations, reports, and meeting materials.
• Act as a professional point of contact for internal and external stakeholders interacting with the Executive Office.

Desired Candidate Profile

• Education: Graduate in any discipline; additional certification in office administration, business administration, or related field is a plus.

• Experience: Proven experience as an Executive Secretary / Executive Assistant to Senior Management (CEO/CXO level preferred).

• Communication: Outstanding written and verbal communication skills in English.

• Languages: Proficiency in English, Hindi and Marathi is preferable.

• Technical Skills: Proficient in MS Excel, Word, and PowerPoint.

• Core Competencies:

• Excellent time management and organizational skills.

• Ability to multitask and handle multiple responsibilities/priorities effectively.

• High level of integrity, confidentiality, and professionalism.

• Service-oriented mindset with strong interpersonal skills.

Preferred candidate profile

Any Graduate with a pleasing personality.