Executive Assistant

About The Company Our client is an alternative investment firm that manages capital across private markets including real assets, real estate, and strategic partnerships. The Executive Assistant will support a C-level executive on a specific team.

Responsibilities

• Provide high-level administrative support including strategic calendar management across both business and personal priorities
• Manage calendars by scheduling, prioritizing, and coordinating internal and external meetings across global time zones
• Ensure meeting effectiveness by preparing agendas and materials in advance and coordinating logistics and follow-ups
• Coordinate complex domestic and international travel including flights, accommodations, ground transportation, visas, and detailed itineraries
• Track deadlines and follow up on action items to ensure timely execution
• Serve as a key point of contact and manage competing requests from teams
• Prepare and support frequent client meetings, visits, and travel throughout the year
• Assist with ongoing requests, special projects, and ad hoc initiatives

Requirements

• Bachelor’s degree required
• 3-5 years of experience as C-level EA
• Ability to act with a sense of urgency, anticipating needs, and taking proactive measures to support executives
• Proficiency with Microsoft Office Suite, Concur or other expense related platforms
• Experience with travel management solutions
• Ability to handle sensitive information with discretion and confidentiality when necessary

Salary Range $130,000-$150,000