Executive Assistant

About Penbrothers

Penbrothers is an HR & remote talent management partner and one of the fastest-growing companies in the Philippines. We provide talented Filipinos with global opportunities in high-growth startups and dynamic companies, from the comfort of their own homes.

About the Client

The Client is a boutique luxury travel and concierge agency committed to orchestrating unparalleled experiences for their clients. Founded on excellence, empathy, and consistency, they curate personalized services and exclusive access across the world's most prestigious destinations and experiences. Their dedicated teams collaborate 24/7 to deliver stress-free travel and concierge services.

About the Role

We are seeking a proactive, detail-oriented Executive Assistant (EA) to support both business and personal tasks, helping leadership stay organized, focused, and operating at a high level. This is a remote role supporting senior leadership based in North America (Eastern Time), therefore overnight availability will be required.

What you’ll do

Executive & Business Support

• Manage leadership calendars, meetings, reminders, and priorities
• Coordinate scheduling across time zones (Asia / Europe / North America)
• Handle email communication and follow-ups when needed
• Prepare meeting agendas, notes, and action items
• Track deadlines and ensure tasks are completed on time
• Assist with research, documentation, reports, and presentations
• Support internal coordination with the leadership team and travel advisors
• Handle confidential information with discretion and professionalism

Personal & Lifestyle Support

• Arrange personal appointments (medical, wellness, home services, etc.)
• Assist with personal travel planning, bookings, and itinerary coordination
• Coordinate personal errands and requests remotely
• Help manage personal admin tasks (subscriptions, reminders, bill tracking, etc.)
• Provide day-to-day support to ensure schedules run smoothly

What You Bring

• Experience as an Executive Assistant / Personal Assistant / Operations Assistant
• Highly organized, responsible, and detail-oriented
• A strong communicator with excellent English (written and verbal)
• Efficient time management and strong multitasking skills
• Strong time management and follow-through
• Proactive; you anticipate needs before being asked
• Reliable and calm under pressure
• Tech-savvy and able to learn tools quickly
• Discreet and trustworthy with sensitive information
• Comfortable supporting both business and personal matters
• Comfortable coordinating across multiple time zones
• Availability for overnight work based on leadership schedule (North America Eastern Time)
• Proficient in office tools
• Familiar with communication tools (Microsoft Teams / Zoom / WhatsApp)
• Experience using CRM or project tools (Zoho CRM / Ninety / Notion) is an advantage

Nice to Have

• Experience supporting founders or senior executives
• Background in travel, luxury hospitality, or concierge services

 Our Hiring Process & AI Disclaimer: We use AI tools to streamline our application process—including an initial conversation with an AI Interviewer. All hiring decisions are made entirely by humans: our Talent Acquisition team guides your full candidate journey and makes all evaluation decisions.

You are welcome to use AI for CV refinement and research, but real-time AI assistance during interviews or skill assessments is strictly prohibited to ensure an authentic evaluation.

What You’ll Get

At Penbrothers, we are obsessed with creating positive employee experiences. Here you’ll find an environment that nurtures learning and provides opportunities for growth. You’ll have the opportunity to make an impact on fast-growing startups and dynamic companies.

·   Meaningful work & Growth: We take every opportunity to stretch ourselves and deliver an excellent client experience.

·   Employee as our biggest asset: We are genuinely invested in our people’s career and welfare.

·   Global reach & local impact: Get to work with high-growth startups and dynamic companies from the comfort of your own home.

·   Powering global startups: We’ve created 1,400 Filipino jobs that empower global start-ups to focus on growth.