Executive Assistant

• Serve as the point of contact for inquiries directed to the Chief Operating Officer (COO) from other departments/projects; gather information and provide key points to the COO.
• Anticipate COO needs, proactively work to reduce the COOs administrative responsibilities.
• At the direction of the COO, assist in tracking project timelines, key milestones, and deliverables to ensure smooth project progression.
• Offer onboarding support to new hires by addressing policy-related questions and guiding them to key information resources.
• Actively follow up on action items, provide updates to the COO and stakeholders.
• Utilize advanced Excel skills to track data and prepare reports.
• Organize, update, and maintain project-specific documentation.
• Coordinate meetings, document key takeaways, and ensure smooth communication and engagement across departments and projects.

Job Requirements:

• 5+ years of experience in project coordination, data management, or a similar role.
• Strong organizational and time-management skills, with a proactive approach to handling multiple priorities.
• Creative problem-solver with an innovative approach to complex challenges
• Advanced Excel skills required for effective data reporting
• Excellent written and verbal communication skills, with an ability to build rapport across departments.
• Self-starter with the ability to work independently and collaboratively in a fast-paced environment.
• Demonstrated success in roles that require frequent cross-functional communication and diligent follow-up.
• Master's degree preferred but not required.