Executive Assistant

Business Manager to Directors / Chief of Staff

Location: Sector 85, Noida (NCR)
Reporting To: Directors
Work Schedule: 6 Days | Work from Office

About the Role

We are looking for a highly energetic, confident, and exceptionally articulate professional to work closely with the Directors in driving day-to-day business execution.

This is not a conventional Executive Assistant role. The incumbent will act as an extension of the Directors, coordinating across internal departments, interacting with clients and stakeholders, tracking critical business priorities, and ensuring timely execution of key initiatives.

The ideal candidate should possess excellent business communication skills, strong organisational abilities, and the confidence to engage with senior stakeholders while maintaining complete professionalism and confidentiality.

Key Responsibilities

Business Coordination

• Work closely with the Directors to manage day-to-day business priorities and strategic initiatives.
• Coordinate with functional heads to ensure timely execution of key business deliverables.
• Monitor and track action items across departments and provide regular status updates.
• Ensure accountability through structured follow-ups and escalation wherever required.

Client & Stakeholder Management

• Serve as a professional point of contact between the Directors and clients, partners, and other external stakeholders.
• Coordinate client meetings, presentations, and follow-up actions.
• Build strong working relationships with internal teams and external stakeholders.
• Assist in preparing proposals, presentations, reports, and business correspondence.

Director's Office Support

• Manage meeting schedules, travel plans, and business calendars.
• Prepare agendas, record meeting minutes, and ensure closure of action points.
• Handle confidential information with the highest levels of integrity and discretion.
• Support the Directors in business reviews, MIS preparation, and special projects.

Business Communication

• Draft professional emails, presentations, and business documents.
• Ensure communication from the Director's Office is clear, timely, and professionally presented.
• Coordinate cross-functional communication to facilitate seamless execution.

Operational Excellence

• Drive daily task tracking across departments.
• Maintain dashboards for ongoing projects and business priorities.
• Identify bottlenecks and proactively follow up for timely resolution.
• Coordinate logistics for business meetings, client visits, and corporate events.

Desired Candidate Profile

• Graduate from a recognised university; MBA preferred.
• 68 years of professional experience in business coordination, client servicing, operations, project management, consulting, or similar roles.
• Preferred age: 2830 years.
• Industry-agnostic background with exposure to fast-paced business environments.
• Outstanding verbal and written communication skills in English.
• Strong interpersonal and stakeholder management abilities.
• Highly organised with exceptional follow-up and execution skills.
• Confident personality with executive presence and the ability to interact with CXOs and senior stakeholders.
• Self-driven, proactive, and capable of handling multiple priorities simultaneously.
• High level of ownership, professionalism, and confidentiality.
• Advanced proficiency in Microsoft Office, particularly Excel, PowerPoint, Word, and Outlook.
• Willingness to travel occasionally as required.

What Success Looks Like

The successful candidate will:

• Become the single point of coordination for the Director's Office.
• Ensure seamless execution of business priorities across departments.
• Improve accountability through structured task tracking and follow-ups.
• Represent the Directors professionally in interactions with clients and internal stakeholders.
• Enable the Directors to focus on strategic decision-making by driving operational execution.