Executive Assistant

We are looking for a confident, well-organized and detail-oriented Personal Secretary to the Managing Director. The candidate will be responsible for managing the MDs schedule, communication, meetings, travel arrangements, records and confidential information.

Role & responsibilities

• Act as the primary point of contact between the Managing Director and internal departments.
• Handle phone calls, emails and messages and highlight important matters for the MD.
• Maintain databases, records and documentation.
• Prepare and draft official correspondence.
• Manage the MDs diary, calendar and planner.
• Schedule and coordinate meetings and appointments.
• Arrange business travel including flights, hotels, car rentals and other travel requirements.
• Maintain the MDs travel log and related records.
• Reconcile monthly expenses and maintain expense records.
• Handle confidential information with complete discretion.
• Coordinate effectively with internal teams and external stakeholders.

Preferred candidate profile

• Excellent communication skills in English, Hindi and Kannada.
• Strong relationship management and interpersonal skills.
• Good knowledge of MS Office / Microsoft Office.
• Strong computer literacy with good speed and accuracy.
• Excellent organizational and time-management skills.
• Strong and confident personality.
• High level of confidentiality and discretion.
• Excellent attention to detail.
• Ability to manage multiple tasks and priorities effectively.

Candidate Profile

• Bachelors degree in any discipline.
• 3-5 years of relevant experience as a Personal Secretary, Executive Secretary, Executive Assistant, Secretary to MD/Director or similar
• role.
• Should be professional, proactive, well-organized and confident.
• Ability to work closely with senior management and handle sensitive information.