Executive Assistant

About the role

We are seeking a proactive and highly organised Executive Assistant to play a key role in supporting our leadership team. This is a varied and fast-paced position that combines executive support, office coordination, stakeholder engagement, and event management. This opportunity is ideal for an experienced Executive Assistant who thrives in a professional environment, enjoys taking ownership, and can confidently manage competing priorities. You will be a trusted partner to senior leaders and an integral part of a collaborative team committed to delivering exceptional outcomes.

Key responsibilities:

• Provide professional, efficient and confidential administrative support to our leadership team.
• Manage complex calendars, travel arrangements, meetings and related logistics for leaders and staff.
• Act as a central point of contact for management and employees, building strong working relationships across the business.
• Support the coordination of executive and board-level visits, including scheduling, travel and event arrangements.
• Reconcile expense claims, credit card statements, purchase orders and accounts payable activities.
• Organise and coordinate client, employee and corporate events, ensuring successful delivery within budget and timeframe requirements.
• Compile monthly reports and board-quality documentation through collaboration with stakeholders across the business.
• Identify and implement process improvements that enhance efficiency and support a growing organisation.

What you bring to the role:

• Solid experience as an Executive Assistant, supporting senior leaders within a busy and professional environment.
• Exceptional organisational skills, strong attention to detail, and the ability to manage multiple priorities while maintaining a high standard of service.
• Advanced Microsoft Office skills.
• Demonstrated experience coordinating complex schedules, travel arrangements and executive-level activities.
• Experience contributing to process improvement initiatives within a growing business.
• Previous exposure to the engineering, professional services, construction or project delivery sectors would be advantageous.

About us:

With more than 70 years of business and technical expertise in mining, energy, and infrastructure, our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally. At Hatch, we are passionate about creating positive change.

What we offer:

• Work with great people to make a difference
• Collaborate on exciting projects to develop innovative solutions
• Collaborative, values-driven culture focused on innovation and excellence