Executive Assistant

TASKS AND RESPONSIBILITIES

1. EFFECTIVE CORRESPONDENCE AND COMMUNICATION OF INFORMATION

· Read, research and route correspondence from the President.

· Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting.

· Draft letters and documents, collect and analyze information and initiate telecommunications.

· Prepares reports by collecting and analyzing information.

· Provides reference by utilizing filing and retrieval systems

2. MAINTENANCE OF ORDERLY EXECUTIVE CALENDAR OF ACTIVITIES

· Assist the President on his marketing and business development task.

· Maintains professional and technical knowledge by attending educational workshops and seminars.

· Other task that maybe assigned from time to time.

3. EXECUTIVE’S REPRESENTATIVE

· Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.

· Represents the executive by attending meetings in the executive's absence.

· Other task that maybe assigned from time to time.

4. PUBLIC AND BUSINESS RELATIONS

· Welcome guests and customers by greeting them, in person or on the telephone.

· Maintains customer confidence and protects operations by keeping information confidential.

· Other task that maybe assigned from time to time.

5. FOREIGN PURCHASE OF MACHINES

· Responsible for foreign purchase of machines.

· Other task that maybe assigned from time to time.

6. EXECUTIVE MEETING

· Organize agenda and schedule of the following meetings:

· Mancom Meeting

· Operations Meeting

· Executive Committee Meeting

· Take minutes of every mancom and operations meetings.