Executive Assistant

Be the trusted partner behind executive leadership.

We're looking for a highly organized, proactive, and detail-oriented Executive Secretary to provide executive and administrative support to the SVP & COO. If you're skilled at managing schedules, coordinating priorities, handling confidential information, and keeping executives organized, this is the perfect opportunity for you.

What You'll Do

• Provide comprehensive administrative and secretarial support to the SVP & COO.
• Manage calendars, appointments, meetings, and provide daily schedule updates.
• Coordinate business travel arrangements, accommodations, and itineraries.
• Draft, prepare, and distribute office memoranda, business correspondence, and official documents.
• Prepare meeting agendas, record and transcribe accurate minutes, and monitor action items.
• Review contracts, agreements, purchase orders, and other business documents.
• Manage emails, phone calls, and communications with internal and external stakeholders.
• Maintain executive files, contact lists, and ensure the confidentiality of sensitive information.
• Monitor business expenses and prepare reimbursement requests.
• Coordinate with internal departments and external agencies, including the Insurance Commission.
• Perform special projects and other executive support duties as assigned by the COO.

What We're Looking For

• Bachelor's degree in Business Administration, Office Administration, or a related field. Experience as an Executive Secretary, Executive Assistant, or in a similar executive support role is an advantage
• Excellent organizational, multitasking, and time-management skills.
• Strong written and verbal communication skills.
• High level of professionalism, discretion, and confidentiality.
• Proficient in Microsoft Office and business correspondence.
• Ability to work independently and thrive in a fast-paced environment.

Why Join Us?

Join a dynamic organization where you'll play a key role in supporting executive leadership and ensuring smooth day-to-day operations. If you're a dependable professional who enjoys working closely with senior executives, we'd love to hear from you!

Apply today and take your executive support career to the next level!

Benefits:

• Company Christmas gift
• Company events
• Health insurance
• Life insurance
• Opportunities for promotion
• Promotion to permanent employee

Ability to commute/relocate:

• Makati: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• Are you a 4-year college course graduate?
• What is your expected monthly salary?
• When is your earliest availability to start?

Education:

• Bachelor's (Preferred)

Experience:

• Executive Assistant: 3 years (Preferred)

Work Location: In person