Executive Assistant

Key Responsibilities

Executive Support

• Manage and coordinate the executive's daily schedule, appointments, meetings, and business activities.
• Arrange meetings, prepare agendas, and coordinate with relevant parties.
• Prepare meeting materials, presentations, reports, and other documents as required.
• Take meeting minutes and follow up on action items to ensure timely completion.
• Monitor and follow up on tasks assigned by the executive.
• Organize and prioritize daily tasks according to urgency and importance.
• Provide administrative and operational support to the executive.

Business & Team Coordination

• Coordinate between the executive, management team, chefs, restaurant teams, and external partners.
• Follow up on projects, assignments, and business initiatives.
• Collect information from different departments and prepare concise summaries for management.
• Support the executive in coordinating business meetings, events, and special projects.
• Communicate with internal and external stakeholders professionally and efficiently.

Restaurant & Food Business Support

• Support the executive in coordinating activities across the company's restaurant brands.
• Coordinate with chefs, restaurant managers, operations teams, and relevant departments.
• Follow up on operational issues and special assignments as directed by the executive.
• Support restaurant projects, events, collaborations, and new business initiatives.
• Assist in gathering information and preparing reports related to restaurant operations and business development.

Administrative & Documentation

• Prepare, organize, and maintain company and executive documents.
• Prepare reports, presentations, spreadsheets, and business correspondence.
• Handle confidential information with a high level of professionalism and discretion.
• Coordinate business travel arrangements, including transportation, accommodation, meetings, and itineraries.
• Maintain an organized filing and document management system.