EXECUTIVE ASSISTANT

Position Purpose

Provide high-level administrative and operational support to senior management. Responsible for coordinating schedules, managing communications, preparing documentation, and ensuring the smooth execution of executive and project-related tasks.

Responsibilities

1. Administrative support: Manage calendars, schedule meetings, and coordinate travel arrangements.
2. Documentation: Prepare reports, presentations, and official correspondence.
3. Communication management: Handle internal and external communications, ensuring timely responses.
4. Meeting coordination: Organise agendas, record minutes, and follow up on action items.
5. Project support: Assist in monitoring project progress, compiling updates, and liaising with stakeholders.
6. Confidential handling: Manage sensitive information with discretion and professionalism.
7. Workflow optimisation: Streamline processes to improve efficiency in executive operations.
8. Stakeholder liaison: Coordinate with clients, partners, and internal teams to support executive initiatives.

Requirements

1. At least 5 year experience in an administrative role reporting directly to upper management
2. Proven experience as Executive Assistant or similar role supporting senior management.
3. Strong organizational and multitasking skills.
4. Excellent communication and interpersonal abilities.
5. Proficiency in office software (MS Office, scheduling tools).
6. Ability to handle confidential information with integrity.
7. High level of professionalism, initiative, and adaptability.