Executive Assistant

Role & responsibilities

• Manage and maintain the executives calendar, appointments, meetings, and priorities.
• Schedule and coordinate internal and external meetings across multiple stakeholders.
• Prepare meeting agendas, presentations, briefing documents, and reports.
• Attend meetings, record minutes, track action items, and follow up on pending tasks.
• Manage emails, calls, correspondence, and routine communication on behalf of the executive.
• Arrange domestic and international travel, including flights, accommodation, transportation, and itineraries.
• Coordinate business meetings, events, leadership visits, and other executive engagements.
• Act as the primary point of contact between the executive and internal/external stakeholders.
• Maintain confidential documents, records, reports, and business information with complete discretion.
• Track important deadlines, deliverables, and follow-ups to ensure timely completion.
• Support special projects and strategic initiatives assigned by senior management.
• Prepare and maintain trackers, presentations, spreadsheets, and executive reports.
• Coordinate with different departments to ensure smooth execution of management decisions.
• Anticipate the executive’s requirements and proactively resolve scheduling or operational issues.
• Maintain an organized electronic and physical filing system.
• Handle ad-hoc administrative and organizational responsibilities as required