Executive Assistant

Role & responsibilities

• Act as the first point of contact between the MD and internal/external stakeholders.
• Manage and maintain the MDs calendar, appointments, meetings, and travel itineraries.
• Draft, review, and manage emails, presentations, reports, and official

correspondence.

• Coordinate with various departments (Design, Projects, Procurement, HR, Finance) to ensure smooth communication and timely updates for the MD.
• Assist in preparing project reports, MIS, client proposals, and meeting documents.
• Follow up with teams on project deadlines, deliverables, and pending actions on behalf of the MD.
• Handle confidential information with discretion and professionalism.
• Support the MD in strategic initiatives, client interactions, and business development activities.
• Organize and coordinate board meetings, reviews, and client meetings.
• Assist in vendor coordination, documentation, and approvals related to interior design projects.
• Maintain an efficient filing system (digital & physical) for records and documentation.

Preferred candidate profile

• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Knowledge of project coordination in the interior design/construction industry preferred.
• Ability to work independently and manage multiple tasks under pressure.
• Strong sense of confidentiality, discretion, and professionalism.
• Good analytical and problem-solving ability.

Note- Only preferred candidates who worked as an Executive Assistant earlier.