Executive Assistant

ABOUT DEPARTER - THE KNOW-WHO PEOPLE Departer is a leading German Executive Search firm with over 20 years of experience in global leadership recruitment. We specialize in placing executives in medium-sized enterprises and private equity portfolio firms across DACH, MEAI, ASIA, and ANZ regions. With a deep understanding of the DACH economy, we facilitate successful placements within global management teams across corporate headquarters and entities abroad. Our client is a globally operating manufacturer of measurement, testing, and monitoring equipment for industrial applications. Known for its engineering expertise and commitment to quality, the company develops and manufactures innovative solutions that support customers across a wide range of industries worldwide. To support the daily operations of our client's office, we are currently seeking an Executive Assistant (m/f/d) . In this role, you will provide administrative and organizational support to the team, ensuring smooth day-to-day office operations while coordinating travel, managing schedules, preparing presentations and supporting a variety of business activities. Your duties and responsibilities will include:

• Coordinate business travel arrangements, including flights, accommodation, airport transfers and visa applications where required
• Prepare, edit, and format professional PowerPoint presentations based on input from the management team
• Maintain and update Excel spreadsheets, tracking files, and reports, including data entry, basic formulas, pivot tables and simple macros
• Manage calendars by scheduling internal and external meetings, coordinating appointments, booking meeting rooms and sending invitations
• Provide day-to-day administrative support, including filing, scanning, printing, document preparation and office supply management
• Handle incoming telephone calls, emails, and general correspondence in a professional and timely manner
• Coordinate expense reports by collecting supporting documentation, reviewing completeness and preparing simple overviews in Excel
• Liaise with external service providers, including travel agencies, hotels, couriers, and office suppliers, ensuring bookings and deliveries are completed efficiently
• Support the wider team with general administrative tasks to ensure the efficient running of the office

Desired Candidate Profile

To be successful in this role, you should have the following skills and experiences:

• Minimum of 5 years of experience in an administrative, office support, or personal assistant role
• Good working knowledge of Microsoft Office, particularly PowerPoint and Excel
• Excellent organizational skills with the ability to prioritize tasks and manage multiple responsibilities effectively
• Strong communication skills with a professional, service-oriented and proactive approach
• High level of accuracy, reliability and attention to detail
• Hands-on mindset with the flexibility to support different administrative tasks in a dynamic office environment
• Ability to handle confidential information with discretion and professionalism
• Fluency in English is mandatory; additional language skills are considered an advantage