Executive Assistant

Role & responsibilities

• Manage the MDs calendar, appointments, meetings, and schedules.
• Prepare meeting agendas, briefs, presentations, and required documents.
• Attend meetings and prepare Meeting Minutes (MOM) and action points.
• Follow up with concerned teams on pending tasks and commitments.
• Coordinate with internal departments, clients, consultants, vendors, and other stakeholders.
• Maintain important documents, reports, and confidential records.
• Prepare daily/weekly updates, reports, and presentations as required.
• Arrange meetings, site visits, and business discussions for the MD.
• Screen and coordinate calls, emails, and correspondence when required.
• Assist the MD in tracking important project and business-related activities.
• Maintain proper records of decisions, approvals, and follow-ups.
• Handle confidential and sensitive information with discretion.
• Perform other administrative and coordination tasks assigned by the MD.

Experience

• 3 - 6 years of experience as an Executive Assistant / Personal Assistant / Management Coordinator.
• Experience in Real Estate / Construction will be preferred.

Skills Required

• Excellent communication and coordination skills.
• Good knowledge of MS Office, Excel, PowerPoint, and Outlook/Email.
• Strong meeting documentation and follow-up skills.
• Good time management and organizational skills.
• Ability to handle multiple tasks and priorities.
• Confidentiality, discretion and attention to detail.