Executive Assistant

Executive Assistant Job Specification
Location: Remote, with preference for candidates based in Kolkata
Coverage: India and UK
Compensation: Up to 10 lakh per annum
Preferred Qualification: Commerce graduate

Role Overview
We are looking for a highly organised and dependable Executive Assistant to provide administrative and coordination support across our India and UK operations. The role will suit someone who communicates confidently, manages multiple priorities well, and is comfortable coordinating with colleagues, suppliers, and external stakeholders across different time zones.

Key Responsibilities

• Manage and coordinate domestic and international travel bookings, including flights, hotels, ground transportation, and itineraries.
• Handle expense processing, reimbursement submissions, invoice coordination, and maintenance of supporting documentation.
• Coordinate meetings, appointments, schedules, and follow-up actions across teams in India and the UK.
• Communicate professionally and confidently through phone calls and emails with internal and external stakeholders.
• Support general administrative activities and ensure tasks are followed through to completion.
• Liaise with vendors, travel providers, finance teams, and other relevant parties as required.
• Maintain organised records, correspondence, and documentation.
• Assist executives with day-to-day coordination and ad hoc administrative requirements.
• Track outstanding actions and proactively follow up with relevant individuals.
• Work effectively across UK working hours when required.

Candidate Profile

• Ideally a Commerce graduate or holder of a similar relevant qualification.
• Previous experience in an Executive Assistant, Personal Assistant, Office Administration, or coordination role is preferred.
• Strong spoken and written English communication skills.
• Confident and professional telephone manner.
• Able to draft clear, concise, and professional emails.
• Strong organisational, coordination, and follow-up skills.
• Comfortable managing travel arrangements and expense-related administration.
• Good working knowledge of Microsoft Office / Google Workspace and online communication tools.
• High level of attention to detail and ability to handle confidential information appropriately.
• Able to work independently in a remote environment and take ownership of assigned tasks.
• Candidates based in Kolkata are preferred, although strong candidates working remotely from other locations may also be considered.

Compensation
Up to 10 lakh per annum, depending on experience and suitability for the role.