Executive Assistant

We are seeking an experienced Executive Assistant to support two senior executives within a growing healthcare organization. The ideal candidate is exceptionally organized and resourceful, with strong judgment, attention to detail and a high degree of ownership: anticipating needs, managing competing priorities and keeping important work moving. This person will regularly interact with senior leaders, employees, business partners and other stakeholders, and must operate with professionalism, discretion and confidence.

POSITION OVERVIEW

We are seeking an experienced Executive Assistant to support two senior executives within a growing healthcare organization. The ideal candidate is exceptionally organized and resourceful, with strong judgment, attention to detail and a high degree of ownership: anticipating needs, managing competing priorities and keeping important work moving. This person will regularly interact with senior leaders, employees, business partners and other stakeholders, and must operate with professionalism, discretion and confidence.

RESPONSIBILITIES

Calendar & Meetings

• Manage complex calendars for two senior executives, proactively resolving conflicts and anticipating upcoming commitments and prep needs.
• Coordinate internal and external meetings across teams, locations and time zones, including leadership meetings, planning sessions and off-sites.
• Prepare agendas, presentations, reports and supporting materials; draft and edit executive communications.
• Track key commitments, decisions and action items, following up proactively with the appropriate team members.

Coordination & Support

• Serve as a trusted point of coordination between the executives and internal and external stakeholders.
• Gather information and conduct research to support meeting and decision prep.
• Handle sensitive and confidential information with a high degree of discretion.

Travel & Expenses

• Coordinate travel (flights, hotels, transportation, itineraries) and resolve changes or logistical issues quickly.
• Prepare and submit expense reports for reimbursement.

Systems & Organization

• Maintain organized executive files, documents, contacts and shared resources.
• Use technology, AI-enabled tools and productivity platforms to streamline work; quickly learn new systems as needed.
• Identify opportunities to simplify recurring processes and reduce manual work.

Special Projects

• Support executive presentations, leadership events, company meetings and other special projects, taking ownership from request through completion with limited direction.

QUALIFICATIONS

• High School Diploma
• 5+ years of experience supporting senior executives, preferably within a complex, multi-location or rapidly growing organization.
• Advanced proficiency with Microsoft 365

Preferred Qualifications

• Associate’s Degree or Bachelor's Degree
• Prior experience supporting more than one executive

SKILLS

• Exceptional organizational skills, with the ability to manage multiple priorities and deadlines in a fast-paced environment
• Ability to prioritize competing demands with limited direction
• High degree of initiative, ownership and follow-through
• Excellent written and verbal communication skills
• Strong relationship-building skills with stakeholders at all levels

Remote

We only accept resumes and applications submitted directly through our Applicant Tracking System for posted positions. We do not accept unsolicited resumes from third-party agencies, recruiters, or staffing firms. Company employees and hiring managers are not authorized to enter into agreements or otherwise bind the company with respect to recruiting services. Any resumes submitted without a signed written agreement by the Executive Vice President of Recruitment will be considered unsolicited, and no fees will be owed.