Executive Assistant

About the role

Provide comprehensive secretarial and executive support to management in a fast-paced environment. You will manage calendars, appointments, meetings, schedules, and important deadlines, while preparing reports, presentations, correspondence, and other business documents. This role involves coordinating meetings, travel arrangements, logistics, and company events, monitoring and following up on important tasks and deliverables, and maintaining organized records and confidential information.

Key responsibilities

• Manage calendars, appointments, meetings, schedules, and important deadlines
• Prepare reports, presentations, correspondence, and other business documents
• Coordinate meetings, travel arrangements, logistics, and company events when required
• Monitor and follow up on important tasks, action items, priorities, and deliverables
• Coordinate with internal departments, clients, suppliers, and other external parties
• Maintain organized records, documents, and confidential information
• Use AI tools and digital productivity platforms to improve workflows and administrative efficiency
• Handle multiple priorities while maintaining accuracy, professionalism, and composure under pressure
• Identify opportunities to improve administrative processes and recommend practical solutions
• Take ownership of ad-hoc projects and special assignments from management

About you

• Proven experience in Executive Assistant, Executive Secretary, Secretary, or Administrative Support roles
• Highly organized with excellent attention to detail
• Strong multitasking and time-management skills
• Excellent communication and interpersonal skills
• Strong critical-thinking and problem-solving abilities
• High EQ and professional maturity, with the ability to handle different personalities and situations effectively
• Comfortable using AI tools, Microsoft Office, Google Workspace, and other digital productivity platforms
• Proactive, resourceful, flexible, and willing to continuously learn
• Able to maintain a high level of confidentiality and exercise sound judgment
• Can work independently and take initiative with minimal supervision