Executive Assistant

We are seeking a highly organized, proactive, and resourceful Executive Assistant to serve as a trusted partner to our executive leadership team. This individual will help manage priorities, calendars, communications, meetings, travel, projects, and day-to-day execution—enabling our executives to remain focused on strategic leadership and company growth.

The ideal candidate is a proactive problem solver with exceptional communication skills, sound judgment, meticulous attention to detail, and the ability to anticipate needs and take ownership with minimal direction.

Key Responsibilities

• Provide high-level administrative and organizational support to executive leadership.
• Manage complex calendars, prioritize competing demands, and protect executive time.
• Coordinate executive travel, meetings, offsites, and events, including agendas, materials, logistics, and last-minute changes.
• Track action items, deadlines, commitments, and deliverables to ensure consistent follow-through.
• Support special projects and coordinate with internal and external stakeholders to keep priorities moving forward.
• Anticipate needs, identify potential issues, and bring solutions before problems arise.
• Handle confidential and sensitive information with discretion and professionalism.

Qualifications

• 3+ years of executive, administrative, operations, or related professional experience; bachelor’s degree preferred although not required.
• Exceptional organizational, time-management, and prioritization skills.
• Strong judgment, initiative, and ability to work independently.
• Highly detail-oriented, adaptable, and comfortable in a fast-paced environment.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft 365, including Outlook, Word, Excel, and PowerPoint.
• High level of professionalism, discretion, and emotional intelligence.

What Success Looks Like

• Protects executive time by strategically managing calendars and priorities.
• Drives follow-through by ensuring commitments and deadlines are completed without reminders.
• Anticipates and solves by identifying needs and challenges before they arise.
• Executes flawlessly across meetings, travel, communications, and logistics.
• Acts as a trusted partner through sound judgment, discretion, independence, and proactive support.

Company Description: Well established finance company based in Atlanta, GA since 2000 that has been delivering fast and affordable business equipment financing and leasing solutions to the convenience store (c-store) and commercial petroleum industry. http://patcapfinance.com