Executive Assistant

About the Role

We are seeking a highly organized, proactive, and resourceful Executive Assistant to provide comprehensive support to senior management. This role requires excellent communication skills, strong attention to detail, and the ability to manage confidential information with professionalism.

Key Responsibilities

• Provide full administrative and secretarial support to senior executives
• Manage calendars, schedules, appointments, and travel arrangements
• Coordinate internal and external meetings, events, office activities and communications
• Assist in project coordination, research, and follow-up tasks
• Manage incoming calls, emails, and enquiries professionally
• Support procurement of office supplies and maintain inventory
• Handle confidential documents and maintain proper filing systems
• Liaise with internal departments, clients, and external partners
• Assist with simple accounting or HR tasks (e.g., expense claims, staff records)
• Perform ad-hoc duties as assigned by management

Requirements

• Higher Diploma / Associate Degree or above
• 5+ years of experience in administrative or executive support roles
• Experience with government funding applications is a plus
• Excellent command of written and spoken English and Chinese  (Cantonese & Mandarin)
• Strong proficiency in MS Office (Word, Excel, PowerPoint)
• Mature, detail-oriented, and able to work independently
• Strong sense of responsibility and ability to prioritize tasks
• Discreet, professional, and capable of handling sensitive information