Executive Assistant

**About the Position
**We are seeking an Executive Assistant to support our clients executive leadership team. In this role, you will provide high-level administrative, organizational, and strategic support, helping leaders manage complex schedules, shifting priorities, and sensitive information with confidence and discretion. You'll act as a trusted partner to the executives, enabling them to focus on strategic objectives while contributing to a collaborative, fast-paced, and high-performing environment.

Key Responsibilities

Executive Support

• ****Manage executive calendars, scheduling meetings, travel, and appointments
• Serve as a primary point of contact between executives and internal/external stakeholders
• Prepare agendas, presentations, reports, and briefing materials
• Anticipate executive needs and proactively address priorities

Communication & Coordination

• Draft and edit correspondence, emails, and internal communications
• Coordinate meetings, board sessions, and executive events
• Track action items and follow up on deliverables

Administrative & Operational Support

• Maintain confidential records, files, and documentation
• Process expense reports, invoices, and reimbursements
• Support special projects and cross-functional initiatives
• Assist with onboarding senior leadership or board members

Information & Time Management

• Prioritize and manage competing requests
• Filter and respond to inquiries on behalf of executives
• Maintain accurate records and systems

Qualifications

• Bachelors degree in Business Administration or a related field
• Minimum of 3 years experience as an Executive Assistant or in a similar senior administrative role
• Exceptional organizational and time-management skills with strong attention to detail
• High level of professionalism, discretion, and confidentiality
• Excellent written and verbal communication skills
• Ability to work independently and manage competing priorities in a fast-paced environment
• Proficient in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
• Experience managing executive calendars and virtual meetings using Outlook, Zoom, Microsoft Teams, or Google Meet
• Familiarity with document management tools such as OneDrive, Dropbox, and online travel booking platforms
• Exposure to ERP, CRM, or internal administrative systems is a plus

Benefits

• Competitive salary
• HMO coverage
• Career growth opportunities
• Group Life Insurance
• 20% Night Differential