Executive Assistant

Job Overview:

We are seeking a highly organized and proactive Executive Assistant to support the Director in day-to-day operations. The ideal candidate will have excellent communication skills, strong coordination abilities, and the capability to independently manage schedules, meetings, documentation, and follow-ups across multiple departments.

Job Responsibilities :

• Manage schedules, appointments, and meetings for the Director.
• Provide comprehensive assistance in all day-to-day activities of the Director.
• Ensure timely follow-ups and maintain excellent coordination with internal and external stakeholders.
• Handle emails and correspondence, draft and respond on behalf of the Director when required.
• Arrange and coordinate meetings-both in-office and virtual (Zoom, Teams, Google Meet, etc.)-and operate these platforms efficiently.
• Prepare Minutes of Meetings (MOM) and keep the Director updated on outcomes and action points.
• Follow up with internal teams for information and reports as per instructions and communicate updates effectively.
• Handle incoming and outgoing calls on behalf of the Director as guided.
• Follow up for collection of management reports and ensure timely submission.
• Prepare documents for important internal and external meetings.
• Maintain filing systems, update documents, and manage paperwork efficiently.
• Coordinate with various departments and assist in creating protocols as instructed by the Director.
• Monitor assigned tasks to ensure timely completion.
• Keep track of insurance, maintenance contracts, renewals, and related documentation.
• Undertake any additional responsibility assigned by the Director from time to time.

Job Requirements:

• Graduate with strong verbal and written communication skills in English.
• Proficient in MS Office (Word, Excel), Google Sheets, and Google Docs.
• 5-10 years of relevant experience supporting senior leadership or management.
• Strong organizational skills, attention to detail, and the ability to multitask effectively.

Location : Nariman Point, Mumbai.

For any further details please write to us at

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