Executive Assistant

Benefits:

• 401(k)
• 401(k) matching
• Competitive salary
• Dental insurance
• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development
• Vision insurance

Role Overview
The Executive Assistant to the CEO is responsible for managing the day-to-day administrative operations for the CEO; keeping the CEO focused on SOCOSIX’s highest priorities. This role will support the CEO by executing tasks, solving problems, and supporting all executive administrative needs.

Requirements

• A bachelor’s degree in business administration, or related field, and two years of administrative experience or four years’ experience supporting executives or upper-level management in the professional services industry

• Advanced communication and interpersonal abilities

• Ability to handle sensitive and confidential matters with discretion

• Demonstrated ability in proactively identifying and solving problems before they arise

• Demonstrated expertise in calendar management and event planning

• Experience in travel coordination and logistics management

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)

• High level of integrity and professionalism

• Exceptional organizational and time management skills

General Responsibilities

• Identify the preferred method of support for the CEO and appropriately accommodate their working style

• Manage the CEO’s calendar and correspondence; resolve scheduling conflicts timely, and keep the CEO informed of changes and updates

• Screen incoming calls and emails and respond as needed

• Assist the CEO with preparing for meetings, including scheduling meetings, setting up telephone or video conferences, preparing and distributing materials, and arranging catering

• Greet and assist planned guests and manage unplanned visitors; screening and directing them as needed

• Lead end-to-end planning for executive offsites, staff, and all-hands meetings, overseeing communication and follow up activities

• Prepare, update, and organize information for inclusion in reports and presentations

• Attend and participate in select meetings, including managing agendas, taking notes, and following up on assigned action items

• Arrange domestic and international travel, including transportation, accommodations, and itineraries based on CEO’s travel needs and preferences. Complete related expense reports.• Maintain organized and accessible digital and physical files

• Assist in managing special projects, conducting research, and providing administrative support for initiatives

• Interface with internal and external stakeholders as directed, including clients, employees, and other executives on behalf of the CEO

• Maintain the integrity and confidentiality of internal information, financial records, databases, and sensitive documents

• Determine what requires the CEO’s attention and what can be handled independently