Executive Assistant

About the role

The Executive Assistant to the Creative Director is responsible for providing comprehensive executive, administrative, coordination, project management, and personal support to the Creative Director. The role supports the Creative Director in managing daily schedules, meetings, communications, documents, business activities, assigned projects, and follow-up actions to ensure smooth and efficient operations. The Executive Assistant will also coordinate with internal departments and external parties, monitor project timelines and deliverables, and proactively follow up on assignments to ensure completion within agreed deadlines. In addition to business-related responsibilities, the position will assist the Creative Director with personal arrangements and errands as assigned.

Key responsibilities

• Manage and coordinate the Creative Director's calendar, appointments, meetings, and daily schedule
• Arrange internal and external meetings, including preparing agendas, documents, presentations, reports, and other required materials
• Coordinate with internal departments, management teams, business partners, suppliers, agencies, and external parties on behalf of the Creative Director
• Prepare, review, organize, and maintain documents, reports, presentations, correspondence, and other executive materials
• Take meeting notes or minutes, summarize key decisions, and follow up on action items to ensure completion within agreed timelines
• Screen and prioritize incoming calls, emails, messages, documents, and requests for the Creative Director
• Maintain proper filing and record-keeping of confidential, important, and executive-level documents
• Arrange domestic and international business travel, including flights, accommodation, transportation, itineraries, reservations, and related documents
• Support the Creative Director in managing assigned projects, business initiatives, creative projects, and special assignments from planning through completion
• Monitor project progress and regularly provide clear status updates to the Creative Director

About you

• Bachelor's degree in Business Administration, Management, English, Hospitality, Communication, or other related fields
• Approximately 2 years of experience as an Executive Assistant, Personal Assistant, Secretary to Executive, Project Coordinator, or in a similar role preferred
• Good command of English, both written and spoken, with the ability to communicate effectively in a business environment
• Strong organizational, time-management, and multitasking abilities
• Strong follow-up and project coordination skills, with the ability to take ownership of assigned projects and drive tasks to completion within deadlines
• Detail-oriented and able to follow up on assignments effectively without requiring constant supervision
• Proficient in Microsoft Office and/or Google Workspace, particularly Word/Docs, Excel/Sheets, PowerPoint/Slides, Calendar, and email
• High level of integrity, discretion, trustworthiness, and confidentiality
• Service-minded, proactive, responsible, flexible, and able to work independently
• Able to work effectively under pressure and manage urgent assignments