Executive Assistant

At EY, we’re all in to shape your future with confidence.

We’ll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go.

Join EY and help to build a better working world.

The opportunity The Executive Assistant will provide high-level administrative and secretarial support to Partners, Directors, and the wider team. The successful candidate will be able to work independently in a fast-paced environment, manage multiple priorities under tight deadlines, and handle confidential matters with discretion and professionalism.

Key Responsibilities

• Manage complex calendar scheduling, including coordinating meetings, appointments, and stakeholder availability for senior leadership
• Coordinate internal and external meetings, client interactions, and team engagements, ensuring seamless execution
• Arrange detailed travel plans, itineraries, and agendas, including preparation of supporting documentation for travel-related meetings
• Support opportunity and engagement setup and maintenance across internal systems
• Handle calls, correspondence, and general office coordination activities
• Manage invoicing processes, ensuring timely and accurate issuance of invoices, follow-up on payments, and proper financial documentation
• Process expenses and manage leave verification in line with internal policies
• Coordinate meeting room bookings and organize team meetings and events
• Ensure the smooth and efficient running of the department across all administrative matters
• Assist with Anti-Money Laundering (AML) compliance procedures and client onboarding processes, ensuring regulatory requirements are met
• Oversee workplace coordination, including space organization and resource allocation to support effective team operations
• Manage travel arrangements and expense processing in line with company policies
• Build and maintain strong working relationships with internal and external stakeholders

Skills And Attributes For Success

• Strong organizational and prioritization skills in a time-sensitive environment
• High level of attention to detail and accuracy
• Ability to exercise sound judgment and handle confidential information
• Strong communication and stakeholder management skills, including interaction with senior leadership
• Proactive, flexible, and solution-oriented mindset
• Ability to respond quickly and effectively to changing priorities
• Strong understanding of supporting senior stakeholders in a demanding environment
• Excellent interpersonal skills with the ability to build and maintain positive relationships

Requirements

• Bachelor’s degree in Business Administration, Management, Office Administration, Secretarial Studies, Communications, or a related field
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines
• Strong written and verbal communication skills, with keen attention to detail
• Fluency in Greek and English
• Proficiency in MS Office (Word, Excel, PowerPoint) and other relevant systems
• High level of professionalism, discretion, and confidentiality
• Ability to anticipate needs and proactively resolve issues

What We Offer You At EY, we’ll develop you with future-focused skills and equip you with world-class experiences. We’ll empower you in a flexible environment, and fuel you and your extraordinary talents in a diverse and inclusive culture of globally connected teams. Learn more.

In addition, but not limited to our benefits include:

• 13th salary and yearly bonus
• Provident Fund
• Private Medical and Life Insurance
• Flexible working arrangements (hybrid work and flexible work schedule)
• Friday afternoon off
• EY Tech MBA and EY MSc in Business Analytics
• EY Badges - digital learning certificates
• Mobility programs (if interested to work abroad)
• Paid Sick Leave
• Paid Paternity Leave
• Yearly wellbeing days off
• Maternity, Wedding and New Baby Gifts
• EY Employee Assistance Program (EAP) (counselling, legal and financial consultation services)

Are you ready to shape your future with confidence? Apply today.

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EY | Building a better working world

EY is building a better working world by creating new value for clients, people, society and the planet, while building trust in capital markets.

Enabled by data, AI and advanced technology, EY teams help clients shape the future with confidence and develop answers for the most pressing issues of today and tomorrow.

EY teams work across a full spectrum of services in assurance, consulting, tax, strategy and transactions. Fueled by sector insights, a globally connected, multi-disciplinary network and diverse ecosystem partners, EY teams can provide services in more than 150 countries and territories.