Executive Assistant

Absolook Interior Design is seeking a reliable, organised and highly motivated Executive Assistant to support our management team in the day-to-day running of the business. This role offers a great opportunity to work closely with management across executive support, administration and accounts coordination, while gaining broad exposure to the operations of a fast-paced interior design company.

Key responsibilities

• Manage executive calendars, appointments and meeting schedules
• Coordinate internal and external meetings
• Arrange business travel and itineraries when required
• Draft, edit and proofread emails, correspondence, reports and presentations
• Act as a key liaison between management, clients, external accountants and team members
• Maintain confidential company records and documentation
• Provide day-to-day administrative support to management
• Record daily financial transactions, including Accounts Payable (AP) and Accounts Receivable (AR)
• Prepare client invoices and follow up on outstanding payments
• Reconcile monthly bank statements, petty cash and credit card expenses

About you

• Diploma / Advanced Diploma / Higher Diploma / Graduate Diploma in Business or a related field
• 2–4 years of relevant working experience
• Proficient in English and Chinese, both written and spoken
• Strong communication and writing skills
• Excellent attention to detail and accuracy
• Highly organised with good time-management skills
• Proactive, responsible and able to work independently
• Fast learner with a positive and hands-on attitude
• Able to handle confidential information with professionalism
• A good team player who can work well with different departments