Executive Assistant

Role & responsibilities

• Strategic Calendar & Travel Management: Own and manage the MD's complex, flexible diary to maximise time productivity. This includes resolving scheduling conflicts and arranging international travel, visas, and hotel bookings.
• Stakeholder Liaison: Act as the primary point of contact between the MD and internal/external stakeholders, including clients and department heads. Filter communications to determine what requires the MD's personal attention.
• Meeting Coordination & Follow-up: Organise board and leadership meetings, prepare agendas, and transcribe formal minutes. Crucially, track action items and deliverables to ensure timely completion by relevant teams. Follow-up skills must be EXCELLENT
• Information Management: Draft professional correspondence, emails, and presentations on behalf of the MD. Maintain secure filing systems and manage confidential business information with strict discretion.
• Project & Operational Support: Oversee special projects from beginning to end, such as company retreats, office relocations, or strategic initiatives. Conduct research and compile data to inform the MD's decision-making process.

Preferred candidate profile

• Experience: Typically requires 3-5 years of experience in an EA role supporting senior executives.

• Education: A Bachelor's degree in Business Administration, Communication, or a related field is preferred.

• Technical Proficiency: Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with travel/expense management.

• Soft Skills:

• Adaptability: Remaining flexible in the face of shifting priorities or unexpected changes.

• Communication: Impeccable professional written and spoken English.

• Proactive Initiative: The ability to work independently with a high degree of autonomy.

Perks and benefits