Executive Assistant

About the role

We are seeking a polished, highly organised and commercially minded Executive Assistant to support a senior executive who holds leadership across a diverse portfolio of organisations, spanning commercial, not-for-profit and turnaround/administration environments. This is a trusted position providing comprehensive executive support across the Principal's business interests, board responsibilities and strategic priorities. The role acts as a central coordination point, ensuring priorities are effectively managed, information is appropriately triaged, and matters are followed through to completion. The successful candidate will be expected to quickly develop an understanding of each organisation's operational priorities, enabling them to anticipate requirements, exercise sound judgement, and provide proactive, high-level support across multiple, fast-moving environments. This is a full-time, office-based position in Perth, Western Australia, with some flexibility to work across locations as required by the Principal's schedule.

Key responsibilities

• Managing complex diaries, meetings, appointments, schedules and competing priorities across multiple organisations
• Managing and screening calls, emails and correspondence on behalf of the Principal, responding, redirecting and escalating matters as appropriate
• Acting as a key coordination point between the Principal, senior leaders, boards and external stakeholders
• Prioritising and triaging matters requiring the Principal's attention
• Developing a strong working knowledge of each organisation's operations and current priorities, including a business currently undergoing administration and restructuring
• Preparing briefing notes, correspondence, summaries, board papers and supporting documentation
• Monitoring commitments, actions and deadlines to ensure matters are progressed through to completion
• Coordinating travel, including itineraries, accommodation and logistics
• Liaising with senior executives, professional advisers, administrators and other key stakeholders
• Coordinating and working with commercially sensitive and confidential information

About you

• Experience in a senior Executive Assistant, Executive Officer or comparable high-level support role
• Exceptional organisational skills and the ability to manage competing priorities across multiple organisations
• Strong commercial acumen and a sound understanding of financial and governance information
• A proactive approach, with the ability to anticipate requirements and take ownership of outcomes
• Excellent judgement and the ability to appropriately prioritise, escalate and progress matters
• Strong written and verbal communication skills
• Confidence engaging with senior leaders, professional advisers and other stakeholders
• High emotional intelligence, maturity and professional presence
• Strong digital literacy and confidence working across multiple systems
• Absolute discretion, integrity and respect for confidentiality

Benefits

• Competitive remuneration commensurate with experience
• Salary sacrifice arrangements available (e.g. novated leasing, additional superannuation contributions)
• Direct exposure to the Principal and senior decision-makers across the portfolio
• Involvement across a diverse and varied range of businesses and projects
• A high level of trust, autonomy and responsibility
• A professional and respectful working environment