Executive Assistant

Executive Assistant to the CEO

Pristine Renovations Residential & Commercial Co.

Tallahassee, FL | $70,000 to $85,000 per year | Full time, in office

Reports directly to Paul Tompkins, CEO and Founder

READ THIS PART FIRST

I am the CEO and founder of a construction company that is scaling fast across Florida. I am direct, I move quickly, and I care about results, not activity. I am not looking for someone to help out around the office. I am looking for my Donna: the person who knows what I need before I ask, who tells me the truth when I am wrong, and who protects my calendar and my attention like they belong to the company, because they do.

If you need to be managed, this is not your job. If you have spent your career waiting for someone to hand you a task list, this is not your job. If you are the person everyone at your last company went to because you were the only one who actually knew how anything worked, keep reading.

The standard for this seat is simple: give me back 15 to 20 hours a week so I can spend my time on clients, growth, and my team.

OVERVIEW

Pristine Renovations is a commercial and residential construction company headquartered in Tallahassee, working across Tallahassee, Jacksonville, Tampa, Panama City, Fort Walton, and Pensacola. We specialize in renovating occupied, regulated care facilities without disrupting operations, and we are growing on both the commercial and residential sides.

This role reports directly to me. You will sit in our Capital Circle office and work alongside me every day. One seat, one boss, and total ownership of how my time gets spent.

Schedule and availability: This is an in office role, Monday through Friday. It also requires real availability outside of business hours. I do not expect you to work every night, but I do expect that when something breaks at 7:00 PM or on a Sunday afternoon, you answer the phone and handle it. In exchange, I am reasonable, I do not manufacture emergencies, and you will never wonder where you stand with me.

RESPONSIBILITIES

My time and communication:

Own my inbox: triage, draft, respond on my behalf, and make sure nothing that matters sits for more than a day

Own my calendar: book it, defend it, rearrange it, and tell people no on my behalf when the answer should be no

Manage my travel across our Florida markets, plus expense reports and receipts submitted on time

Prepare me for every meeting and follow through afterward: agendas, notes, action items, and holding people to the deadlines that come out of the room

People and onboarding:

Run new employee onboarding start to finish: offer letters, paperwork, day one setup, equipment, system access, and getting new hires through our SOPs and training so they are productive in week one, not month two

Coordinate hiring: post roles, screen and schedule candidates, run the pipeline, and keep the process moving so seats get filled

Financial and administrative:

Support QuickBooks: tracking, coding, running reports, chasing documentation, and coordinating with our accounting and payroll partners

Build and maintain process documentation. When something breaks twice, you write the SOP so it does not break a third time

Business and personal:

This role covers my professional life and a meaningful share of my personal one: appointments, personal projects, property and vendor coordination, and errands. If you are not comfortable with that mix, this is not the right seat

EXPERIENCE AND QUALIFICATIONS

5+ years supporting a CEO, owner, or senior executive. This is not an entry level seat

Elite organization and follow through. Things do not fall through the cracks with you

Strong Microsoft Outlook and Excel, QuickBooks experience, and the ability to learn our systems (Buildertrend, Monday.com, Structur CRM). Daily comfort with AI tools is a plus

Excellent written communication. You will be writing in my voice

Absolute discretion with payroll, financials, personnel matters, client information, and my personal business

Construction, trades, or professional services experience preferred. A notary commission is a plus

Alignment with our six core values: Own It, Communicate Clearly, Protect the Client Experience, Stay Hungry Stay Humble, Act Like a Pro, Be Flexible

WHAT WE OFFER

$70,000 to $85,000 depending on experience

Nine paid holidays plus your birthday off

Paid vacation

Health benefit contribution of up to $600 per month toward an individual plan

401(k) with 100% match up to 3% of eligible pay

Company laptop and phone

A seat next to the decision maker, with real influence over how this company runs as it scales

HOW TO JOIN THE TEAM

Apply through Indeed with your resume. Candidates who move forward will be asked to record a short introduction video and complete a brief practical exercise before interviewing with me directly. We move fast. If you are the right person, you will know quickly, and so will I.

Pristine Renovations is an equal opportunity employer.

Pay: $70,000.00 - $85,000.00 per year

Benefits:

• Health insurance
• Paid time off

Work Location: In person