Executive Assistant

About the role

As the Executive Assistant to the Managing Director at EngineRoom, you will be the central figure ensuring the smooth operation of the Managing Director's daily activities. Your responsibilities will include managing the MD's schedule, coordinating high-level meetings, handling communications, and providing comprehensive administrative support. You will act as a gatekeeper and trusted advisor, enabling the Managing Director to focus on strategic initiatives that drive the growth and success of EngineRoom.

Key responsibilities

• Efficiently manage the Managing Director's calendar, schedule meetings, and coordinate travel arrangements
• Serve as the primary point of contact for the Managing Director, handling emails, phone calls, and correspondence with discretion and professionalism
• Organise and coordinate high-level meetings, prepare agendas, take minutes, and ensure follow-up on action items
• Arrange complex travel itineraries and coordinate events, ensuring all logistics are meticulously handled
• Maintain and organise important documents, files, and records for the Managing Director
• Assist with special projects as directed by the Managing Director, providing regular updates on progress and ensuring deadlines are met
• Handle expense reports, budget tracking, and invoice processing for the Managing Director
• Manage sensitive information with the utmost discretion, maintaining confidentiality in all matters
• Build and maintain strong relationships with internal and external stakeholders on behalf of the Managing Director

About you

• Proven experience as an Executive Assistant or in a similar role, supporting senior executives, preferably at the Managing Director level
• Exceptional organisational and time-management skills
• Excellent written and verbal communication abilities
• Proficiency in Microsoft Office Suite and virtual meeting platforms
• Strong attention to detail and a high level of discretion
• Ability to anticipate needs, think critically, and proactively solve problems
• Strong interpersonal skills and the ability to build and maintain relationships at all levels

Benefits

• Flexible working hours
• Remote-first work environment that values work-life balance
• Competitive compensation based on experience and performance
• Opportunity to work with a passionate and innovative team

About us

EngineRoom is an Australian-born company operating as a remote-first organisation with team members across Australia, New Zealand, and the Philippines. We are a passionate and innovative team on a mission to help businesses thrive online.