Executive Assistant

Roles and Responsibilities:

Client Coordination (International- Australia)

• Keep track of client requirements and ensure they are followed through.
• Coordinate with the team to ensure projects are delivered on time.
• Follow up on pending items and flag delays or issues.
• Communicate with clients and provide updates when required.
• Handle routine client communication when the Founder is unavailable.

Business Development & Growth

• Research and identify potential Australian clients.
• Build and maintain prospect lists.
• Identify decision-makers and relevant contacts.
• Send regular personalised cold emails and LinkedIn outreach.
• Follow up with prospects consistently.
• Maintain prospect information and follow-up status in the CRM.
• Identify opportunities and bring promising prospects to the Founder.

Social Media & Marketing

• Assist with LinkedIn and social media content.
• Coordinate and publish posts.
• Help identify stories, projects and company updates that can be turned into content.
• Support marketing campaigns.

Administration

• Record monthly attendance and working hours.
• Prepare salary inputs for payroll.
• Maintain company records and trackers.
• Coordinate meetings and follow-ups.
• Assist the Founder with day-to-day administrative requirements.