Executive Assistant

Key Responsibilities

• Manage and maintain the Executive’s calendar, appointments, and daily schedule

• Coordinate internal and external meetings, including scheduling and confirming appointments

• Prepare meeting agendas, documents, and other materials as required

• Take meeting notes and prepare Minutes of Meeting (MoM) and action points

• Track and follow up on outstanding tasks, deadlines, and commitments

• Coordinate communication between the Executive and internal teams, clients, partners, and other external parties

• Assist with email correspondence and other administrative communications

• Organize and maintain documents, files, and important information

• Conduct basic research and prepare summaries or presentations as requested

• Support the Executive with day-to-day administrative and coordination tasks

• Help ensure that important priorities, deadlines, and upcoming commitments are properly tracked

• Handle confidential information with professionalism and discretion

Requirements

• Experience as an Executive Assistant, Personal Assistant, Administrative Assistant, or in a similar role is preferred

• Strong organizational and time-management skills

• Excellent written and verbal communication skills in English

• Strong attention to detail and ability to manage multiple priorities

• Proactive, reliable, and able to work independently

• Comfortable coordinating with different teams and external parties

• Good proficiency in Google Workspace

• Professional communication and interpersonal skills

• Able to handle confidential and sensitive information appropriately

• Experience in real estate, hospitality, property management, or a related industry is a plus

• Based in Bali