Executive Assistant

We are an up and coming world-class global company with businesses in the industrial/manufacturing sector.  In order to support the growth and development of our business units in Hong Kong, China, USA, UK, Australia and Singapore, we would like to invite highly committed and experienced professionals to join our team.

Job Descriptions:

• Executive Support: Deliver full-spectrum administrative support for the CEO’s business activities and personal affairs.
• Meeting & Schedule Management: Act as the gatekeeper for the CEO's calendar, optimizing time management.  Coordinate high-level appointments, attend strategic leadership meetings, and capture accurate minutes while proactively drafting agendas and presentations.
• Travel Coordination: Manage end-to-end travel arrangements for business and leisure trips, including flights, hotel bookings, detailed itineraries, and visa processing.
• Bilingual Communication: Prepare correspondence and documents in English and Chinese in a professional manner.
• Ad-Hoc Initiatives: Handle special projects and additional tasks as assigned by the CEO or Senior Executive Assistant.
• Travel Mobility: Willing to travel within China and overseas as required.

Requirements:

• Bachelor's degree in Business Administration, or a related discipline.
• Minimum of 3 years of extensive experience working for executives, preferably in a multinational corporation.
• HKDSE Level 4 or above in both English and Chinese (or equivalent); Fluency in Mandarin is essential.
• Familiar with usage of IT tools (e.g. MS Office Applications) for daily works.
• Excellent organizational, multitasking, and communication abilities.
• Detail-oriented, proactive problem-solver with a strong sense of stability and discretion.
• Collaborative team player who learns quickly and thrives in a dynamic environment.
• Candidates with less experience may also be considered for a Junior Executive Assistant.